Travel Coordinator

MoneyGram Haas F1 Team is unique – on and off the track. We don’t follow the status quo and we’ve made a name for ourselves as the team who does things differently. You might’ve seen us on Netflix or know that we’re the only American-owned team on the Formula 1 grid, but we’re also more than that.

We have three HQs – Kannapolis in the US, Banbury in the UK and Maranello in Italy – each staffed by passionate, loyal and hardworking advocates. At Haas, you’ll be involved in many different areas of the team, an assortment of projects and plenty of hands-on experience while collaborating with some of the best minds in the world.

 

Yes, you’ll learn from us, but we expect to learn from you too!

 

General Summary:

This position reports to the Senior Travel Coordinator or their designee; is located in Banbury, UK. Responsible for coordinating accurate travel arrangements for Haas F1 Team employees, contractors, and drivers. This role requires strong organizational skills and excellent attention to detail. Working in a high-pressure environment where accuracy and multi-tasking will be essential. This is a support role in a busy organisation, working closely to assist the Senior Travel Coordinator and other team personnel and departments from time to time.

 

Key Responsibilities:

• Promote teamwork and effective communications to develop working relationships between all personnel and departments.
• Coordinate accurate travel arrangements for Haas F1 Team employees, contractors, and drivers, for global business travel, race & test events & simulator activities; including (but not limited to) flights, accommodation, ground transport & Visa arrangements.
• Source the most appropriate travel solution by understanding budgets, role, responsibilities, and commitments of travelers. Source the most appropriate travel solution by understanding travelers' budgets, roles, responsibilities, and commitments.
• Prepare and issue detailed travel itineraries for each trip.
• Provide on-call response to queries when needed, some out of hours & emergency assistance work may be required.
• Keep up to date & accurate personnel files of all travelling staff, including contact information and up to date passport applications and International Driving Permits.
• Assist with accurate completion of the teams required group visa applications, including research, collection of data and any other supporting documents - travel to London embassies may be required.
• Capable of covering other day to day duties of the Senior Travel Coordinator as & when required.
• Purchase orders and credit card reconciliations.
• All work & processes to be carried in accordance with the teams travel & GDPR legislation.
• Follow all safety regulations in all venues.
• Assumes any responsibilities and duties delegated by the Senior Travel Coordinator or their designee.

 

Education and Work Experience:

• GCSE, High School diploma or equivalent required. Further education including Trade School, Apprenticeship or University Degree desired.
• Number of years of work experience, years of which must be in a professional motorsports environment or other industry.
• Previous experience in a similar role within F1 or Motorsport industry is desirable.
• Understanding of current international travel industry be beneficial.

 

Specialized Knowledge and Skills:

• Strong communication skills, written and verbal.
• Produce accurate work to a consistently high standard in stressful, pressured and time sensitive situations.
• Quick decision-making skills whilst working through problems in a methodical and analytical way.
• Work well within a team environment with personnel at all levels.
• A sympathetic approach to your work colleagues and an ability to integrate within a group environment.
• A can-do positive approach and a willingness to help others is essential.
• Strong organisational skills with a high level of attention to detail.
• Ability to work to deadlines.
• Confident in managing sensitive and confidential information.

 

Equipment and Applications:

• Solid computer knowledge, preferred experience in Microsoft Office products
• Ability to follow complex regulations related to travel visa applications.

 

Work Environment Physical Demands:

An ability to work and prioritize within a high pressure, time sensitive environment while retaining a methodical approach is essential. The role may require some domestic and international travel and a willingness to work long and flexible hours including weekends.

 

This position may require lifting to 50 pounds, repeated bending, squatting and manual dexterity. Fast-paced work environment requiring heavy mental demands. Work environment includes machinery, race cars, 7-post and other rigs, grinding debris, and hazardous fluids. All employees must ensure compliance with the Company Health and Safety Policy, and all relevant other statutory Health and Safety legislation.

 

This job description may not detail some less major duties, nor cover duties of a similar nature, which may from time to time be reasonably required by the relevant manager.

At MoneyGram Haas F1 Team, we consider our employees our greatest asset. We strive to create a supportive and inclusive work environment where everyone can thrive and grow. We value diversity and encourage our employees to bring their unique perspectives and experiences to the conversation. Diversity, Equality, and Inclusion are fundamental to who we are as a company and a collective of colleagues. Our commitment to these ethics is steadfast and this promise travels with us wherever we are in the world.

We look after our team with multiple rewards packages, competitive bonuses and year-round health and wellbeing programs, providing you with the tools to motivate and perform at your best. 

If you’re passionate about competition, technology and teamwork, then working at MoneyGram Haas F1 Team could be the perfect fit for you. Motorsport is a dynamic and exciting industry that offers a wide range of opportunities for those who are willing to put in the hard work and dedication required to succeed. Working at MoneyGram Haas F1 Team is a highly rewarding experience, as you become a crucial member of a team that is constantly pushing the boundaries of what’s possible and striving for excellence in everything we do.

Join our team and make your passion your profession.

 

Notice

Due to the nature of the organisation, all employees of MoneyGram Haas F1 Team are required to be security cleared to National Security Vetting standards. If successful in your application, we would support you with the NSV process. As a guideline only, you would normally need to have been a UK resident for the last 5 consecutive years.  Further confirmation can be found on the Civil Aviation Authority  National Security Vetting (NSV) website https://www.caa.co.uk/Commercial-industry/Security/Vetting/National-security-vetting/

If you have not been a UK resident for the last 5 consecutive years, please be prepared to request an Overseas Criminal Records Check for these countries as you will be asked to provide this for referencing and security checks if you are successful.