Race & Test Travel Coordinator (9 Month Fixed Term Contract)

At the Mercedes-AMG Petronas Formula One Team, a group of passionate and determined people work to design, develop, manufacture and race the cars with the aim of fighting for world championships each and every year.

Whether working in our Operations, Technical, Race or Business Support functions, we are all in and aspire to build the greatest team in the history of our sport.

Every individual plays their part. No stone is left unturned in the chase for every tenth of a second. The history of our sport is long and rich, and we are continuing our journey with renewed effort year on year. Record books remember the names of a few, but history is written by the many.

About the Role:

The successful candidate will be responsible for cost effective provision and administration of travel and accommodation services to support the team’s corporate and competitive objectives.

Key Accountabilities (Duties):

• Co-ordinate the management of events (races, tests, filming days and demonstrations) including:
• Production and publication of the travel itinerary (including preparation of the itinerary document, welcome letters and E-Tickets).
• Completion of the flight manifest including input of passenger details and submission to airlines.
• Completion of the rooming list including submission of the list to hotels. Co-ordinate the arrival of the team and any VIPs.
• Booking of all ground transfers both in the UK and overseas.
• Work with Mercedes-AMG to organise the allocation and use of Mercedes supplied vehicles.
• Organise the completion and submission of the subsistence allowances for team members after a race / test event.
• Check, reconcile and complete the administrative process for all invoices. Identify and make arrangements for the recharge of any costs.
• Operate within the company’s policies in particular:
• Ensure that all travel is organised in line with the Travel Policy.
• As and when requested, assist and provide support to the MBM Travel Manager Race & VIP and the rest of the Travel team including but not limited to:
• Maintain and provide records and other information to facilitate the smooth operation of the Travel department.

Candidate Profile

Essential:

• Experience of SAP is desirable.
• Experience of Travel administration in a fast-moving environment.
• Advanced Excel and numeracy skills.
• Excellent organisational skills and attention to detail is key.
• A self-driven, pro-active individual with a “can do” attitude and ability to work in a team.
• Good inter-personal skills & ability to communicate at all levels
• Demonstrated ability to work to deadlines.
• Ability to work well under pressure and manage sensitive and confidential information.
• Able to demonstrate problem solving skill.

Benefits:

Our riverside campus is powered by 100% renewably sourced energy and features an on-site gym and exercise studio, subsidised restaurant and on-site parking with EV chargers available.

We offer a competitive and attractive package of benefits including a generous bonus scheme, Mercedes car lease scheme, private medical cover, life assurance and 25 days holiday. We pride ourselves on our family-friendly environment and employee well-being programmes.

Why us:

At the heart of our performance are our people. Every member of our team has a voice and plays their part in contributing to our successes on and off the racetrack. We take pride in creating an innovative, collaborative and high-performance culture where all of our team members are respected, empowered and valued.

Through our Accelerate 25 programme, we are continuously working to make our team even more diverse and inclusive. Whatever your background, we believe that you will find working with us rewarding and enriching.

Closing Date: 2nd January 2025